Teacher Tea Planning Meeting Minutes

For those of you who missed the meeting, here are the minutes:

• Theme: "A Little Taste of Children's Ministry"
• Deco: a sage green (bordering on olive) and light plum; not too fru fru since we have male teachers.
• Invitations: Rosemary has some cute ideas
• Food: Finger sandwiches and cookies (Dana is going to have the Frontliners make calls to get 10 platters of finger sandwiches and 10 platters of cookies). We're going to have a platter of sandwiches and a platter of cookies on each table. Also on each table is a pitcher of water and tea fixings (milk, sugar)
• Tea: It is going to be a tasting. We, the CFM committee, will walk around and serve tea to each group tea by tea. In other words, they will taste the first tea, and if they don't like it, they can pour the remainder into a bowl in the center and then get another one. I saw this idea on Home and Garden TV--It's all the rage in NYC!
• Seating: by groups (nursery/tods; preschool; rotation teachers; rotation shepherds) designated by cute placecards that double as favors
• Budget: Food is going to be donated by volunteers and by us; Since we are doing just a tasting, the tea won't cost too much. Linens and dishes, I believe, are available in the kitchen. So the pricier items will be the gift bags (I don't want to be too cheap on those) and the invites/decorations.

The agenda for the day is as follows:

• Welcome (5 min) by Kim
• Eat, Tasting, and Icebreaker--what is your "personalitea?" (45 min)
• Gift bags (incl goodies and important information). we decided to go with a standard gift bag because they'll need something to put all of their paperwork in. We'll save the cute little bags for the spring appreciation luncheon/dinner. During this time, I'll go over what paperwork is in their bags. (10-15 min)
• Breakout groups for orientation, filling out any missing background check sheets, and discussion of any changes for the year or scheduling issues, etc. (25-30 min) See breakout group list below.
• During breakout time, the rest of us (sans teachers) will clean up
• Closing and fellowship--kim

What's needed from here?

1. We will have another meeting on July 19 from 10-12 to work on invitations and decorations. (Rosemary, I hope that's ok with you).
2. Breakout group leaders are Bennie for nursery/tods, Carol for preschool, Susan for Rotation teachers, Karen for Rotation shepherds, and Leah for Children's Worship. Be thinking about what you want your groups to do or to know. The point is to make them feel comfortable with their positions and to encourage them to see themselves as a team. Susan and Karen, we can schedule a time to meet about the rotation.
3. Breakout group leaders, I also need you to send me a list of your teachers ASAP so that I can have a pretty good starting count for invitations and planning purposes. This includes subs and teen workers.
4. Other CM members, I know that summer is crazy, but if you can make it to the next meeting, it would be helpful. We need as many hands as possible to make this happen.