Second Thought on Security

I think we'll just sign them in. With the disclaimer on the bottom stating that parents are responsible for their children, we're covered. I checked with Scott, and he felt that was ok. That way we don't have to run around worrying about signing people out.

Next year, btw, we're having people register and then capping it at 200 kids. Too bad I didn't have that idea until NOW! :o)

FNF minutes from meeting

These are the minutes from the 10/10 meeting:

Upstairs Report

• Room designers are planning and measuring.
• Still need material for lion's den.
• Cemetery idea was revamped to include an angel and Mary at the tomb.
• Kim recvd videos with lions and whales on it. Kim will also look for CDs at Lakeshore and Discovery.
• Phil C is going to help with storytelling. We have a Jonah storyteller. How are we on Esther, angel, and Mary?
• They need 4 teens to lead kids around to each rotation. Shannan will pick.
• Shannan drafted a rotation for upstairs. The decision was made to have the older kids rotate when they get to the downstairs games, as well. Shannan will work on this rotation.
• Need black paper for windows. Kim will order.
• Work day is on 10/22 at 11:15

Downstairs Report

• Games are being made.
• Kim has prizes (Came in today), and Carol has some playdoh prizes.
• Room assignments are done, and Carol made a map for the parents.
• Cupcake assignments are done. Still need white bags (I have them).

Food Report

• Decided would be easier to charge a flat $2
• Food will only be served from 6-6:30--though we will open up the kitchen at 5:45 for any early birds.
• Will need cookies and coffee for upstairs parent room--see below
• Would be best if we can make two serving stations to keep the lines down.
• Need 2 teens to help.

Security

• Security was brought up as a issue bc it's an evening event, etc.
• Will have two registration booths, one for preschool (with 2 workers) and one for upstairs kids (with 2 workers)
• upstairs kids will be placed in rotation by receiving a bracelet of a particular color corresponding to their rotation group.
• All kids will be signed in and out, and parents will be expected to remain with their kids during the entire event, with the exception of the upstairs kids. Upstairs parents will wait in the large conference room at the top of the stairs where coffee and cookies will be served. They will wait until 7:30 when their kids go downstairs and then will rotate with their kids in the activities downstairs, signing them out at 8.
• Bennie and Leah are in charge of registration.
• Toddlers and Nursery childcare will be provided, and we will give Lacy and Courtney big time love and support for doing so! Yea L and C!

Still need:

• Storytellers for upstairs. I'm working on scripts.
• Teens--all teams need to pick their teens and call them. I think we should have an orientation on Sunday at the 11:15 workday. I'll help lead it, but I need you to contact your teens and invite them to the orientation. We'll meet in the KidsInC room, since it will be empty. Please let me know who is coming by Thursday the 19th.
• Leah and Bennie, we need to meet about registration. Maybe we can lump it into the orientation on Sunday. We also need to recruit 2 people to work registration with you. I'll send you ideas via email.
• A final meeting on Tuesday the 24th at 6. This event has actually been publicized in the local paper, so God seems to have plans beyond what we imagined. Yea God! But it is imperative that we meet on Tuesday to make sure all of our ducks are in a row. Nancy, you are excused so that you may add a new member to our nursery! ;o)
• comment below if you have additional needs

Checkpoint 3, need a face to face

Ok, you should have volunteers signed up and should've emailed me your supply list. The news net should go out tomorrow (Tuesday).

You've been doing a fabulous job of keeping in touch via email/blog, but at this point, we need to set a face to face meeting to get our ducks in a row. My suggestion is that we, the CFM team, meet for about 30 minutes to touch base with each other and then break up into our subgroups with our volunteers to iron out specifics. That way, I can float around to each group and help answer any questions the volunteers might have.

I'm going to send out an email tomorrow for a meeting at 5 on Tuesday Oct 10 for those interested in planning the art auction. That should take about an hour. So we could piggy back on that and have this meeting at 6 (Carol, you have bells, but you could catch up on what you missed), or we could meet on Wednesday at 5 before KidsInC, if the helpers could get that started for me at 6:15.

Comment and let me know which one works for you. I was thinking evening because many of the volunteers work (and this way Shirley can make it, too).