Teacher Tea Meeting minutes

We stuffed the bags with goodies, and I will put all the paperwork in them on Thursday. Let's just pray that ants don't get them! :-0

Highlights:

• Tea: we are going to brew the tea on Saturday morning and transfer the brewed tea into coffee pump containers (hopefully you know what I'm talking about). We just thought it would be easier to have a tea buffet table set up and let people get their own.
• Food: Karen Bishop and Mary Baker will make cookies for the tea totalling about 6 doz. We are asking everyone on the team to make sandwiches cut into quarters (tea sized sandwiches). Linda has the list of what everyone is assigned to make, so I will post that or she will after she gets the information. Make sure you check the comments to this post for any additional information. If you want to make desserts to add to the cookies, feel free.
  
• Decor: white linen tablecloths, white dishes and tea cups/saucers. Paper napkins in purple and green. A jar candle in the middle of each table surrounded by greenery. The candles will be given away as door prizes. Other tea related items and tea trivia cards will be sprinkled around at each table. Each table will hold a platter of sandwiches and a platter of sweets. We'll also have pitchers of water on each table.
  
• Fellowship Hall: Leah is going to check with Sandy to see if Family Night Out can be switched to Celebration Hall so that we can decorate on Friday morning instead of early Saturday morning. I've already put in a room request and set up request for Saturday, which will be switched to Thursday night (for Friday) if Sandy's group is able to make the move.
  
• Tables: we'll be seated by groups (Nursery/Children's Worship; Preschool; Rotation teachers; Rotation Shepherds); I'll be working the seating chart out on Thursday
• Agenda: remains the same as previous post .
  

Assignments:

• Pick up tea--Kim
• Food--Everyone needs to bring sandwiches; you may bring sweets if you like to bake
• Candles and Napkins--Carol
• Signs--Leah
• Phone calls--Linda
• Welcome and blessing of the food--switched from Kim to either Susan or Karen or both (I'll still talk about the gift bags and about the changes in CM this year)
• Group leaders (Leah, Bennie, Carol, Susan, and Karen) will need to prep for what they are going to talk about in breakout groups. Bennie, Leah is going to bring your people to you in the nursery during the breakout session, so you can talk to them there. Susan and Karen, I will email you yours tomorrow

We are going to have another meeting on Friday at 10 to set up and decorate for the tea. Meet in Fellowship hall and bring any tea related items. Everyone will need to be there on Saturday at 9:30. I will have a continental breakfast for you and your gift bags for all your help these last few weekends.

BTSW debriefing

Great job, team!

So what worked? What didn't?

BTSW Final Post

Ok, here are the updated stats on BTSW:

• Decorating committee did a fabulous job. The whole upstairs looks "safariffic."
  
• Holly: I bought foam pieces to fill the pools with (less money and less to clean up).
  
• Linda: Everything for you has been bought. You've got dum dum pops as consolation prizes.
• Holly and Linda: Email me your volunteer schedule sometime tomorrow (Friday). It'd be best to CC it to my sbcglobal address, just in case. Also, I'll be up at the church by about 12:30 on Saturday and will be there all evening, so Holly, you can come up and set up the pools anytime that day. Linda, I figure your game won't take much set up.
• Carol: Because the preschool teachers are getting rooms together this week, I haven't been able to set up or decorate anything in the Kindergarten room. I will put your tree in there on Saturday with the monkeys and prizes on a table. Your people will probably either want to come in on Saturday or on Sunday morning early to set it up.
  
• EVERYONE: please touch base with me by 9:30 on Aug 13 to let me know you are there. I'll be there at 8:30AM, if you want to touch base with me before you go into the 9AM service. To be on the safe side, people on first shift should be at their booths at least 15 minutes before the shift starts. Everyone else should arrive about 5 minutes early for their shift to provide a good transition. See post below to find your shift.
  
• Attire: I have pith helmets for all of you, so when you check in at 9:30, you can pick those up. Otherwise, wear khaki (or army green) and white or animal/jungle print.
  
• Food: The workroom (little reading room at the end of the hall by the stairwell) will be marked "Authorized Personnel Only," which means YOU. I will have donuts and juice in there in the morning, and there's a couch in there if you just need to take a break from the craziness. It doesn't lock, though, so don't put your personal belongings in there. For lunch, there will be hotdogs and popcorn near the gym somewhere. Feel free to walk around as long as you aren't on shift with someone.
• Passports: All the kids (and probably some of the teens) will have a passport. You will need to open the passport to our page and stamp it with the little stamp you receive from Connie or me. This helps encourage people to visit all of the areas (and saves prizes). The kids will get a coupon for a free something at the end if they get all the items stamped. Our area is labeled "Dig it (the dig); Bop it (the tiger darts); Bag it (Bags)."

That's it, I think. Feel free to ask any questions below. Just hit comment and sign in. I can't wait to see how it all turns out!

KidsInC Kickoff Meeting

Highlights:

• Went over the agenda for the kickoff and the flyer to handout to parents. I will retype them and send them out to Susan, Karen, Christine, and Rosemary.
• Food: hotdogs, grapes, koolaid, chips, sodas for adults and desserts if we want to make/bring them. Karen is buying the hotdogs and fixing, grapes, koolaid and chips from Sam's. The rest of us should bring sodas and desserts.
• Basically the agenda is to eat for about 30 min and then I will go over the basics of the program with the kids and parents; then we'll give parents time to sign up to help and kids time to sign up to come; after that, it's a pool party from 7:15-8
  
• There will be a Super Sloppy Saturday in September and in April and a retreat sometime in the spring, as well.
  
• The concept of KidsInc is explained in the handout that I will email you once I make the changes we talked about (changes in schedule due to school holidays)
• We need to really encourage parents to be helpers.
• I'm compiling a book with all of the lessons/games in it and will put it together during the next 2 weeks (yes, ladies, I did find the notepad!).
  

I think that's it in a nutshell. It will make more sense when you get the "What is KidsInC" handout, Rosemary and Christine. Susan and Karen, anything else that you remember?