Vday Dinner Meeting Minutes

Overview:

• up to 80ish people (reservations required)
• Catered meal from Colosseum, which the older kids will serve
• Adult helpers to arrive at 5 to do the big setups. Kids to arrive at 5:30. Younger kids (preschool-K) will put out decorations and then will go eat (probably pizza) and watch a movie. Older kids will eat at 5:30 and then be ready to help serve/bus tables at 6. We will also need a child or 2 to serve as host/hostess, checking reservations (to give it a more formal feel).
• Kids will play piano and other instruments to serve as background music

Help needed (unfilled spots highlighted in color):

• Food--Holly will call Colosseum to determine prices and details and to find out what date they need an official count by; Shirley will check into Sam's for dessert (we will have dessert on the side with coffee)
• Decorations--Nancy and Bennie are working on decorations, which the KidsInC kids will make. Sandy has also said that she wants to help with decorations. The ideas are placemats and "stained glass" bowls with candles in them; Nancy has already bought the materials for the placemats, and Bennie is working on the bowl materials
• Tableware--Shirley will go get clear plastic tableware and napkins from Sam's.
• Adult Helpers: Holly and Shirley will serve as dining room managers; We also need 2 helpers in the serving area; Leah and another helper will work in the movie area with the kids (C112-113).
• Someone to check on prices for carnations for the ladies
• Childcare will be available for under 3.

We have 21 kids signed up so far. Kid helper roles are as follows:

• set up/deco crew (younger kids)
• host/hostesses (older child)
• flower children (Faith and Grace)
• servers (older children)
• bussers (older children)
• instrumentalists (any kids)
• coffee/dessert monitors (older children)
• clean up crew (any kids)

We can also add positions like greeters at the door and dining room floaters to walk around and ask how everyone's meal is going.

Comment on here or send me an email and let me know if you want to sign up for something or if you have additional ideas.

Valentine's Day Dinner

Ok, the idea with this is that the kids will decorate, serve, and clean up a catered dinner to adults in the congregation on Feb 9 (Friday). Weigh in on your thoughts:

• Who? The dinner is open to all adults who make reservations. Kids involved: younger kids can help decorate and then can go eat dinner and watch movies in another room while parents eat (which means we need to recruit adults to help). Older kids can eat beforehand and then help serve, check coats and people in, and clean up after the dinner. It would be nice, also, to get some kids who play piano or violin to provide background music or even serenade. We would need childcare for the event, as well.
  
• What to eat? I'm thinking of maybe getting the Colosseum to cater. They catered for Christian Connections and were reasonable and good. I'm open to other suggestions, though. Why catering? Because I don't want to mess with kitchens and liabilities. Catering is easier, and I've budgeted for it (though accepting a love donation or simple fee per head wouldn't be a bad thing--which do you think? and how much?)
  
• Where--Fellowship Hall. It's pretty and cozy and keeps the cost down bc it holds a finite number. That's why reservations are required.
• When--Feb 9 (I think--whatever that Friday is) at 6. Is six an ok time?

So what help do we need? people to come up with kid friendly (but still pretty for grownups) decorations (things the little kids can help set up beforehand) ; people to plan for food; someone to find people who would want to watch movies with the little ones; childcare; and then people there the day of the event to act as supervisors.

Any other thoughts?