Update--BTSW

China:

Masks--Linda

• need volunteers
• need paper plates and raffia/yarn?
• markers
• room C207

Fortune Cookies--Kim

• Karen M's dad will price for us
• top of stairs

Ribbons--Holly will recruit

• shower curtain rings
• ribbon
• C203 (kidsInC room)

Decorations: Linda is organizing Great Wall; Nancy is looking for lanterns and fabric to drape the throne and vinyl to make a red runner; We will make pagoda roofs out of paper; Bennie will go to Kinkos to enlarge the lion statues.

France:

Tour de France: Nancy

• Kindergarten classroom
• scooters are in Visions room; Courtnie okd
• cones are in C201
• I will order medals
• Volunteers?

The Louvre: Carol

• Carol is taking care of playdoh; we'll need easels and clotheslines or something for hanging art
• 3 year old room
• volunteers?

Patisserie (cupcakes): ???? Someone volunteered, and I forget who.

• Kellie and David H will make cupcakes
• need frosting, deco stuff
• tablecloths are in closet
• 4 year old room
• volunteers?

Deco: The Browns made an Eiffel Tower; We'll need to put up lamposts and awnings over the windows.

Kenya:

Bennie is decorating with animals and pictures. It will be wonderful.

Australia--Great Barrier Reef--Leah

• What are we making for this? Do we have an extra craft from the Summer curriculum?
• C112-113
• Decorated already
• Volunteers?

BTSW 2007--CLPC's Amazing Race

Can you believe we're planning this again already? It seems like just yesterday we were turning the whole Capernaum Center into a jungle! Well, you can throw away your safari hats (or keep them just in case) because we're going global. Each area is going to be a different country, and since CFM is sooooo cool, we're doing 4! :-) Here's the scoop:

• China (upstairs Capernaum center): We'll somehow turn the stairway into the Great Wall and will decorate the gathering room to look regal like the Forbidden City. Yes, we can do it because we're AWESOME and are known for our decorating skills! We'll be making lion masks, ribbons for ribbon dancing, and will have fortune cookies and face painting or tattoos. The gathering room will be open for the kids to do lion and ribbon dancing when they are finished with their crafts.
• France (downstairs Capernaum center): We'll need to construct an Eiffel Tower and we can use the lamposts from Joy of Sharing to make the hallway look Parisian. The K room will be a mini Tour de France (those little floor scooters that you sit on); the 3s room will be the Louvre with easels and modelling clay and just free art time; and the 4s room will be the patisserie where kids can decorate cupcakes.
• Kenya (nursery): We've got plenty of safari stuff from last year to make the nursery look cute and welcoming. We can have some animal coloring sheets for the tods or something of that nature (no pun intended).
• Australia (children's worship)--Australia's vast and diverse, so we'll have to pick and choose what we want to showcase. I was thinking that c112-113 could be the Great Barrier Reef since it is already decorated that way, saving us time and energy. We could also have Mount Zion available if we want to do something additional, or we could tear down and go from scratch. So the activities will depend on what we want to do.

The 2s room and art room are open downstairs, so maybe day school can have 2 this year instead of 1. Don't quote me on that bc I'm not in charge of room assignments. C201 will also be open like it was last year. We'll also be using the entire church this year (upstairs in the Life center, too). It's much bigger (at least it is so far in the planning process; that may change).

The two goals are for people to have fun and for them to get information about the different ministries/programs, so with Bennie's wonderful input, I'm working on a new booklet to give out to new families and people with new babies that spans our programs from birth to 5th grade. And we're updating the guide books again.

So what's your homework (thought you were going to get away without it, didn't you?)?

• We have 4 events in China (masks, ribbons, cookies/face painting and dancing), 3 events in France (scooters, art, and cupcakes), the nursery and probably 2 activities in children's worship. That makes 10, so if each of you would be willing to pick an activity to work in, that would put a team member in every activity. Please comment below on what you would want to do. If you have trouble commenting, send me an email, and I'll post a comment for you.
• If each of you recruits 1 person, we'd have 20 volunteers. The entire event lasts about 3 hours (10-1 or 1:30). With 20 volunteers, one could work it for 90 min and the other for the other half. Therefore, if you recruit 2 people, you could each only work an hour, etc. If you recruit 3, then you'd have a partner in there with you. Catch my drift? I'll be recruiting some people to be walk arounds, filling in where needed, and I will be walking around myself. So your other task is to recruit 1, 2, or 3 people to help out in your room. Please send me an email when you've recruited your people so that I can invite them to our face to face meeting.
• Also, any ideas for decorating would be great. Email Nancy S. or me with ideas.

You are all incredible, and I am so excited that we get to kickoff a new year together. And just remember, CFM volunteer kickoff is September 8 from 2-4, and it will be ALL CHOCOLATE! MMMMMMM.

Club MED

• Where: Fellowship Hall
• When: May 19 from 2-4
• Decorations: Team will meet on April 26 at 1pm
• Invites: went out today (v. cute); if you are an elder, deacon, or staff, yours is in your mailbox
• RSVP is by 5/5 to reserve a massage slot
• Food: I'm waiting to hear back from a friend who caters for ideas and pricing of finger foods. Any other ideas?
• Drinks: non alcoholic pina coladas
• Activites: massages from Tx school of massage $200 (I set it up for 2 therapists)
• Door prizes: we are sooooo giving away plastic yard flamingos!!!

Summer SS

Summary from the meeting:

• Nursery and Tods will keep the Gospel Light Curriculum
• Preschool SS will be doing a pilot program for the summer: Hands On Bible Curriculum by Group. We'll put 2s and 3s together and 4s and 5s together.
• Elementary SS will be doing CLPC Zoo, a curriculum that uses animals to teach character building. A decorating committee will meet on April 26 at 1pm to talk about decorations for the rooms. We are also ordering Tshirts which the kids and adult helpers may wear during the summer. They are really cute.
• Children's Worship will be doing Treasure Seekers, a multi-age curriculum with a beach theme that teaches about the Kingdom of God. The decorating committee meeting on April 26 will also be discussing ideas for rooms C112-113. Anyone who wants to attend that meeting is welcome.
• A survey is going out this weekend to teachers and shepherds to find out about helpers for summer and fall.
• Pray for summer teachers.

Vday dinner debriefing

Post a comment below on how you think everything went.

Vday Dinner Meeting Minutes

Overview:

• up to 80ish people (reservations required)
• Catered meal from Colosseum, which the older kids will serve
• Adult helpers to arrive at 5 to do the big setups. Kids to arrive at 5:30. Younger kids (preschool-K) will put out decorations and then will go eat (probably pizza) and watch a movie. Older kids will eat at 5:30 and then be ready to help serve/bus tables at 6. We will also need a child or 2 to serve as host/hostess, checking reservations (to give it a more formal feel).
• Kids will play piano and other instruments to serve as background music

Help needed (unfilled spots highlighted in color):

• Food--Holly will call Colosseum to determine prices and details and to find out what date they need an official count by; Shirley will check into Sam's for dessert (we will have dessert on the side with coffee)
• Decorations--Nancy and Bennie are working on decorations, which the KidsInC kids will make. Sandy has also said that she wants to help with decorations. The ideas are placemats and "stained glass" bowls with candles in them; Nancy has already bought the materials for the placemats, and Bennie is working on the bowl materials
• Tableware--Shirley will go get clear plastic tableware and napkins from Sam's.
• Adult Helpers: Holly and Shirley will serve as dining room managers; We also need 2 helpers in the serving area; Leah and another helper will work in the movie area with the kids (C112-113).
• Someone to check on prices for carnations for the ladies
• Childcare will be available for under 3.

We have 21 kids signed up so far. Kid helper roles are as follows:

• set up/deco crew (younger kids)
• host/hostesses (older child)
• flower children (Faith and Grace)
• servers (older children)
• bussers (older children)
• instrumentalists (any kids)
• coffee/dessert monitors (older children)
• clean up crew (any kids)

We can also add positions like greeters at the door and dining room floaters to walk around and ask how everyone's meal is going.

Comment on here or send me an email and let me know if you want to sign up for something or if you have additional ideas.

Valentine's Day Dinner

Ok, the idea with this is that the kids will decorate, serve, and clean up a catered dinner to adults in the congregation on Feb 9 (Friday). Weigh in on your thoughts:

• Who? The dinner is open to all adults who make reservations. Kids involved: younger kids can help decorate and then can go eat dinner and watch movies in another room while parents eat (which means we need to recruit adults to help). Older kids can eat beforehand and then help serve, check coats and people in, and clean up after the dinner. It would be nice, also, to get some kids who play piano or violin to provide background music or even serenade. We would need childcare for the event, as well.
  
• What to eat? I'm thinking of maybe getting the Colosseum to cater. They catered for Christian Connections and were reasonable and good. I'm open to other suggestions, though. Why catering? Because I don't want to mess with kitchens and liabilities. Catering is easier, and I've budgeted for it (though accepting a love donation or simple fee per head wouldn't be a bad thing--which do you think? and how much?)
  
• Where--Fellowship Hall. It's pretty and cozy and keeps the cost down bc it holds a finite number. That's why reservations are required.
• When--Feb 9 (I think--whatever that Friday is) at 6. Is six an ok time?

So what help do we need? people to come up with kid friendly (but still pretty for grownups) decorations (things the little kids can help set up beforehand) ; people to plan for food; someone to find people who would want to watch movies with the little ones; childcare; and then people there the day of the event to act as supervisors.

Any other thoughts?

Second Thought on Security

I think we'll just sign them in. With the disclaimer on the bottom stating that parents are responsible for their children, we're covered. I checked with Scott, and he felt that was ok. That way we don't have to run around worrying about signing people out.

Next year, btw, we're having people register and then capping it at 200 kids. Too bad I didn't have that idea until NOW! :o)

FNF minutes from meeting

These are the minutes from the 10/10 meeting:

Upstairs Report

• Room designers are planning and measuring.
• Still need material for lion's den.
• Cemetery idea was revamped to include an angel and Mary at the tomb.
• Kim recvd videos with lions and whales on it. Kim will also look for CDs at Lakeshore and Discovery.
• Phil C is going to help with storytelling. We have a Jonah storyteller. How are we on Esther, angel, and Mary?
• They need 4 teens to lead kids around to each rotation. Shannan will pick.
• Shannan drafted a rotation for upstairs. The decision was made to have the older kids rotate when they get to the downstairs games, as well. Shannan will work on this rotation.
• Need black paper for windows. Kim will order.
• Work day is on 10/22 at 11:15

Downstairs Report

• Games are being made.
• Kim has prizes (Came in today), and Carol has some playdoh prizes.
• Room assignments are done, and Carol made a map for the parents.
• Cupcake assignments are done. Still need white bags (I have them).

Food Report

• Decided would be easier to charge a flat $2
• Food will only be served from 6-6:30--though we will open up the kitchen at 5:45 for any early birds.
• Will need cookies and coffee for upstairs parent room--see below
• Would be best if we can make two serving stations to keep the lines down.
• Need 2 teens to help.

Security

• Security was brought up as a issue bc it's an evening event, etc.
• Will have two registration booths, one for preschool (with 2 workers) and one for upstairs kids (with 2 workers)
• upstairs kids will be placed in rotation by receiving a bracelet of a particular color corresponding to their rotation group.
• All kids will be signed in and out, and parents will be expected to remain with their kids during the entire event, with the exception of the upstairs kids. Upstairs parents will wait in the large conference room at the top of the stairs where coffee and cookies will be served. They will wait until 7:30 when their kids go downstairs and then will rotate with their kids in the activities downstairs, signing them out at 8.
• Bennie and Leah are in charge of registration.
• Toddlers and Nursery childcare will be provided, and we will give Lacy and Courtney big time love and support for doing so! Yea L and C!

Still need:

• Storytellers for upstairs. I'm working on scripts.
• Teens--all teams need to pick their teens and call them. I think we should have an orientation on Sunday at the 11:15 workday. I'll help lead it, but I need you to contact your teens and invite them to the orientation. We'll meet in the KidsInC room, since it will be empty. Please let me know who is coming by Thursday the 19th.
• Leah and Bennie, we need to meet about registration. Maybe we can lump it into the orientation on Sunday. We also need to recruit 2 people to work registration with you. I'll send you ideas via email.
• A final meeting on Tuesday the 24th at 6. This event has actually been publicized in the local paper, so God seems to have plans beyond what we imagined. Yea God! But it is imperative that we meet on Tuesday to make sure all of our ducks are in a row. Nancy, you are excused so that you may add a new member to our nursery! ;o)
• comment below if you have additional needs