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BTSW assignments

Here are the assignments for BTSW:

• Archeology Dig: Holly will be the point person to contact volunteers and set up a schedule.
  
• Tiger Dart Boards: Linda will be the point person to contact volunteers and set up a schedule.
• Bags: See manning schedule below
• 10:00-11:00 Nancy and Rosemary (This includes 15 min of set up--short shift)
  
• 11:00-12:00 Sandy and Karen
• 12:00-1:00 Mandy and Susan
• Preschool SS Room: Carol is the point person to contact volunteers and set up a schedule.
  
• Decorations: Holly, Linda, Nancy, Susan, Rosemary, Kim
• Floaters: Kim, Karen and Susan (when not on shift)
• Nursery: Leah and Bennie
  
• Setup and Cleanup: All
  

Remember, we need one person manning the game and one person talking to parents at each shift.

Wish List: we need a kid's swimming pool, tons of rice, kid shovels, and someone crafty to make a pin the tail on the monkey or pin the monkey on the tree game for preschool so that they have something fun to do.

Teacher Tea Meeting Rescheduled

Sorry folks. I can't make it in due to flooding. Can we reschedule today's meeting for Friday from 10-2?

Teacher Tea Workday

We finished the invites. Thank you to Rosemary for coming up with ideas and supplies and to all the women who showed up to help! We worked well as a team, as always. Rosemary will now pick up the envelopes, and we will have a stuffing/labelling party on Wed. the 26th from 10-12. We should also use that time to make the gift bags.

Teacher Tea Planning Meeting Minutes

For those of you who missed the meeting, here are the minutes:

• Theme: "A Little Taste of Children's Ministry"
• Deco: a sage green (bordering on olive) and light plum; not too fru fru since we have male teachers.
• Invitations: Rosemary has some cute ideas
• Food: Finger sandwiches and cookies (Dana is going to have the Frontliners make calls to get 10 platters of finger sandwiches and 10 platters of cookies). We're going to have a platter of sandwiches and a platter of cookies on each table. Also on each table is a pitcher of water and tea fixings (milk, sugar)
• Tea: It is going to be a tasting. We, the CFM committee, will walk around and serve tea to each group tea by tea. In other words, they will taste the first tea, and if they don't like it, they can pour the remainder into a bowl in the center and then get another one. I saw this idea on Home and Garden TV--It's all the rage in NYC!
• Seating: by groups (nursery/tods; preschool; rotation teachers; rotation shepherds) designated by cute placecards that double as favors
• Budget: Food is going to be donated by volunteers and by us; Since we are doing just a tasting, the tea won't cost too much. Linens and dishes, I believe, are available in the kitchen. So the pricier items will be the gift bags (I don't want to be too cheap on those) and the invites/decorations.

The agenda for the day is as follows:

• Welcome (5 min) by Kim
• Eat, Tasting, and Icebreaker--what is your "personalitea?" (45 min)
• Gift bags (incl goodies and important information). we decided to go with a standard gift bag because they'll need something to put all of their paperwork in. We'll save the cute little bags for the spring appreciation luncheon/dinner. During this time, I'll go over what paperwork is in their bags. (10-15 min)
• Breakout groups for orientation, filling out any missing background check sheets, and discussion of any changes for the year or scheduling issues, etc. (25-30 min) See breakout group list below.
• During breakout time, the rest of us (sans teachers) will clean up
• Closing and fellowship--kim

What's needed from here?

1. We will have another meeting on July 19 from 10-12 to work on invitations and decorations. (Rosemary, I hope that's ok with you).
2. Breakout group leaders are Bennie for nursery/tods, Carol for preschool, Susan for Rotation teachers, Karen for Rotation shepherds, and Leah for Children's Worship. Be thinking about what you want your groups to do or to know. The point is to make them feel comfortable with their positions and to encourage them to see themselves as a team. Susan and Karen, we can schedule a time to meet about the rotation.
3. Breakout group leaders, I also need you to send me a list of your teachers ASAP so that I can have a pretty good starting count for invitations and planning purposes. This includes subs and teen workers.
4. Other CM members, I know that summer is crazy, but if you can make it to the next meeting, it would be helpful. We need as many hands as possible to make this happen.

Teacher/Shepherd Tea

Planning meeting on July 14 from 10-12 in one of the SS rooms.

Our area BTSW

We're going with a safari theme for our area. Here's what's needed:

• We're going to do 3 activities: 1) an "archeology dig" (kiddie pool with prizes hidden underneath a ton of rice; kids will have a bucket and shovel to retrieve their prize; 2) A super fast craft where kids will make bags (paper) to put all their little prizes in throughout the day. I found animal print stamps at Oriental Trading (they are awesome). We're going to also have brochures and a little flyer about the worship services attached to the bag. 3) cute foam tiger dart boards with velcro balls to throw at the target. What's needed is a person to head up each activity, making sure that all the details are worked out and a person to help with each activity on the day of. Total of 6 people. Remember the goal of the activity is to let the kids have quick fun (quick so that others can jump in right after) and for parents to see the rooms and learn what we have to offer. While one person is catering to the kids, the helper should cater to the parents, finding out their needs and telling them where CLPC can meet those needs.
  
• Carol is going to be in one of the preschool SS rooms giving out prizes. Someone can help her out, too. Carol, if you want to do a little activity or craft in there, let me know ASAP so that I can get it approved by the committee.
  
• Decorating people to make the area look safari-ish but not overpowering because we want people to see the murals. I plan to have the activities in the different rooms so that we can decorate there and leave the gathering area pretty much as is.
  
• Floaters to guide people to the different games and to make sure that every person gets a brochure and the opportunity to sign up to volunteer or for more info about Sunday School, KidsInC, etc; these people will also be hospitatlity people, making sure that visitors feel welcome. They are also bathroom break people! I'll be floating, as well.
  
• I've already ordered prizes and some decorations, but if you come across something really cool, tell me about it so that we can see if it is in the budget. Note: if it is in Oriental Trading's Catalog, I've already seen it.

Now for the best part! I'm thinking we should wear khakis and white or animal print if you have it, and I'm buying safari hats for all of us. The hats will really be necessary so that people can know that we are working it and can ask us questions if needed.

Ok, comment below and let me know where you want to help. Ideas are also welcome, but remember that the committee has guidelines that we need to follow, so not every idea is possible, no matter how good it is.

Back to School Weekend Description

Ok, we talked a little bit about what the BTSW involved, but here's a recap:

• Sat Night the 12th--no Saturday School; After the service, there will be dinner and a movie (pizza followed by a short set of cartoons (so that little ones can still participate but be home for bed early and then a G/PG movie) We don't have to do anything for this one. Whew!
• Sunday: 9am service followed by carnival type booths at 10:15. We'll still have the 11 service, but the festival will continue until 1:30

Each team must have an activity or giveaways in addition to their information. The theme is Exploring God's World Together. There will be a treasure map for families to follow that will take them to key places in the church, such as our area, the youth, the choir, etc. Food will be near Celebration Hall where the other ministry booths are.

See next post (above) for details about our area. Other questions? Comment below.

A little housekeeping

I started this blog as a secondary means of communication for our committee. This way we can have virtual meetings as much as possible. Of course, there will be times when we need to actually get together and meet, but I think that having this option will lighten all of our schedules a little, especially those of us who travel.

For those of you who are new to blogging, you will need to know a few housekeeping rules. First of all, remember that anything posted on the blog is public knowledge, so monitor your responses accordingly. Secondly, you'll need to know how to comment. Just click on the comment link under any post (this is a post, by the way), and then type in your comment. If you already have a Blogger account, you can log in. The rest of you will need to comment as other and just type in your name.

Finally, you'll need to type in a word verfication. This security measure just keeps the blog from getting spammed with advertisements and other nasty little things.

Have fun!